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How to use robotics for your purchase to pay processes

RPA (robotic process automation) has invaded the business world. Almost every process in every industry in the world has implemented some sort of automation. It’s one of the most dominant forces in today’s economy.
Why? Because RPA is the virtual, intelligent workforce that enables businesses to grow more successfully. It’s like outsourcing, but cheaper, faster, and way more effective.

RPA uses artificial intelligence (AI) to complete repetitive, rule-based tasks by automating, aggregating and consolidating labour-intensive processes. Computers work much faster than humans, which makes RPA effective for tasks that don’t require much insight, real life experience or subjective judgment to complete. This technology can boost efficiency, reduce error, and most importantly, it’s extremely scalable – making it perfect to accommodate growth. You can create more RPA processes, scale things up and down easily whenever you want, but you can’t hire and train people as efficiently.

How does it work for procurement and finance operations?

Imagine an assembly line with robotic arms putting everything together and picking up the right thing and putting it at the right place, and apply this to your purchase to pay process.

When someone raises a requisition for products or services, RPA automatically routes that to the right person for approval. Because of the built-in artificial intelligence, the system knows who to send this to, as the structure of your organisations would have been mapped into the system. Upon approval, your virtual workforce creates a purchase order (PO), and matches this against the other components – the goods receipts and the invoices, once they arrive. It automatically draws information out from those documents, checks for a three-way match, and subsequently triggers a payment.

With a digitalised Purchase to Pay workflow, you can facilitate completely straight through, touchless processing, so you don’t need to do any data entry, archiving and coding manually. Robotics is essentially doing what your Finance team does, freeing up their time for better suited tasks. You’ll reduce human errors, decrease supply chain risk, and also, save a bit of paper; helping the environment.

Introducing web 3 P2P

web3 P2P comes with RPA technology that will streamline your procurement process. It’s less complex than the traditional way of configuring integrations between systems, and it’s flexible, meaning it’s easy and quick to meet changing needs or fluctuating demand. By digitalising workflows, you create significant savings and improve efficiency across your organisation. For example, we’ve seen our clients re-allocating people in their AP team into other roles.

If you would like to know more about our RPA or P2P technology, you can read our guides, or chat to our innovation team.

RPA In Procurement: A Flow chart of how to automate the purchase to pay process